The Board of the Society of Government Economists recently voted to update the bylaws.
Please review the new bylaws below. You may download a copy at: 2010-2011 Bylaws.doc
Bylaws of the Society of Government Economists
Amended on June 9, 2010
ARTICLE I. NAME
The organization shall be known as the Society of Government Economists, hereinafter referred to in these bylaws as the Society or SGE.
ARTICLE II. OBJECTIVES AND POLICIES
Section A. Objectives. The objectives of the Society are to:
1. Promote the profession of economics.
2. Encourage discussion, research and education in the field of economics.
3. Promote a greater understanding of economic principles and their application to government decision-making and policy.
4. Promote the status of government economists.
Section B. Policies.
1. There shall be no discrimination as regards to race, religion, sex, or age in any of the Society’s activities.
2. The Society shall not adopt a resolution nor take a public position in support of a political action or candidate for public office.
ARTICLE III. MEMBERS
Section A. Membership.
1. Regular. Any person who has a professional interest in government economic problems may qualify as a regular member.
2. All questions on membership eligibility shall be decided by a majority vote of Board of Directors.
Section B. Applications.
Applications for membership shall be accompanied by the necessary dues and fees as prescribed in the Standing Rules of the Society.
Section C. Class of Members.
1. Individual. Any member who furthers the objectives of the Society, and fulfills the membership requirements as outlined above in Section A.
2. Institutional. Any organization, profit or non-profit, institution, or association desirous of supporting the Society and its objectives may become a member. Institutional members may designate five (5) persons who would otherwise qualify as individual members under Section A.
3. All individual members shall have voting rights and be eligible to hold office.
ARTICLE IV. FINANCING
Section A. General. The Society shall keep itself in a positive equity position. The Board of Directors shall approve all new investment instruments.
Section B. Dues. The annual dues of the Society shall be set by a majority vote of the Board of Directors and recorded in the Standing Rules of the Society’s bylaws.
ARTICLE V. ELECTED OFFICERS
Section A. Composition. The Directors of the Society shall consist of at least 9 and no more than 15 members. Nine of these Directors will hold the following Officer Positions: President, Vice-President, Executive Director, Treasurer, Executive Secretary, Membership Director, Website Director, Conference Chair, and Outreach Director and Event Planner. These officials, known collectively as the Board of Directors, shall perform the duties as prescribed in Article VI of the bylaws and by parliamentary authority adopted by the Society. All Directors shall be members in good standing of the Society of Government Economists at the time of their nomination and election.
Section B. Election.
1. All ballots shall be collected electronically as determined by the Election Committee.
2. The President, Vice President, Executive Secretary, and any Directors who are not serving in an officer position shall be elected for a one (1) year term, or until their successors are elected.
3. The Treasurer, Membership Director, Website Director, Conference Chair, and Outreach Director and Event Planner shall be elected for one two (2) year term or until a successor is elected.
4. The Executive Director shall be elected for one four (4) year term or until a successor is elected.
5. Officers are expected to hold their positions for the full term of their office. However, those holding terms of more than one year, and who must resign prior to the completion of their full term because of unforeseen circumstances, are encouraged to time their resignation (if feasible) to allow for the election of a successor at the same time other elections will be held.
6. No one officer shall hold the same office for more than three (3) consecutive terms.
7. For each officer position, elections shall be by a plurality of votes cast. Election of the Directors shall be on the basis of those receiving the highest totals among the positions being contested. In case of ties, the undecided contests shall be decided by lot under the supervision of the newly elected Board of Directors at its first meeting.
8. The new Board of Directors shall assume its duties on the second Wednesday in February.
Section C. Vacancy. A vacancy in office may be filled by a majority vote of the Board of Directors, with the exception of a vacancy in the office of President, in which case the Vice President shall automatically become President.
ARTICLE VI. DUTIES OF ELECTED OFFICIALS
1. The President shall:
a. Assist the officers in implementing SGE programs.
b. Appoint a Parliamentarian, a Bulletin Editor, and all standing committees as outlined in Article XI with the approval of the Board of Directors.
c. Appoint special committees, task forces, advisors, etc., with the approval of the Board of Directors, subject to reappointment by the succeeding President.
d. Be ex-officio member of all Society committees, except the Election Committee.
e. Conduct meetings in accordance with established parliamentary procedures.
f. Execute contracts and incur obligations as required to carry out Society programs and objectives as budgeted. Non-budgeted items greater than three hundred dollars ($300.00) shall require the approval of the Board of Directors.
g. Present an annual report of the Society at its annual meeting.
h. Organize the annual meeting as a dinner meeting at the end of his or her term, which in include the inauguration of the next President and Board Members.
i. Perform such other duties as may be required.
2. The Vice President shall:
a. Preside in the absence of, or at the request of, the President.
b. Participate in the general management of the Society.
c. Coordinate luncheon activities.
d. Perform such other duties as may be required
3. The Executive Director shall:
a. As the President’s representative, monitor and direct the work assignments and accomplishments of SGE Board Members, Officers, and Volunteers.
b. Indentify any deficiencies or problems, or areas for improvement, in the tasks assigned to Officers, Board Members, and volunteers, and make recommendations accordingly to the President and to all those involved.
4. The Treasurer shall:
a. Record all receipts and disbursements.
b. Deposit funds in financial accounts established in the name of the Society, in accordance with sound financial principles.
c. Pay expenses, within the budget, in a timely manner and pay such other expenses, not within the budget, which are approved by the Executive Board.
d. Prepare and present monthly, quarterly, and annual financial reports or as requested by the Executive Board.
e. Prepare all necessary tax reports by the Society.
f. Have all the books and records available for inspection by the Board of Directors.
g. Submit books for audit by an accredited accountant or auditor, not a member of the Society, at any time that the board or membership demand an audit.
h. Be an ex-officio member of the Budget and Finance Committees.
i. Performs such other duties as may be required.
5. The Membership Director
a. Maintain an up-to-date list of Society members.
b. Supervise the sending of delinquency notices to members when memberships have expired.
6. The Executive Secretary shall:
a. Call the roll at each meeting to establish that a quorum is present.
b. Keep accurate minutes of all meetings of the Society and of the Executive Board.
c. Supervise the publication of all Society publications, notices and correspondence.
d. Supervise the filing of all documents and essential correspondence, maintenance of a current file of bylaws and standing rules.
7. The Website Director shall:
a. Update the current website
b. Maintain the archives of SGE web materials
8. The Conference Chair shall:
a. Oversee all conference planning and development of promotional conference materials.
b. Advise the President and Board of Directors of progress on a regular basis.
c. Maintain an accurate accounting of finances.
d. Recommend the SGE Conference registration fee, that must be approved by the Board of Directors by a two-thirds vote.
e. Organize a committee to help oversee the development of the SGE Conference and Materials.
f. Have the authority to allocate conference responsibilities as needed to streamline all aspects of planning.
9. The Outreach Director and Event Planner shall:
a. In collaboration with the Treasurer, Executive Director, Vice President, President, manage logistics and details regarding SGE events, such as contracting with caterers and renting rooms in facilities where the SGE conference will be conducted.
b. Preside over luncheon events in the absence of the Vice President.
ARTICLE VII. APPOINTED OFFICERS
Section A. General. The appointed officers of the Society, not to exceed the term of the President (unless approved by the succeeding President), and with the approval of the Board of Directors, shall be a Parliamentarian and a Bulletin Editor.
Section B. Duties of Appointed Officers.
1. The Parliamentarian shall:
a. Advise the President on parliamentary procedures when requested.
b. Attend Executive Board meetings if requested.
c. Attend the annual meeting of the Society.
d. Be ex-officio member of the Bylaws and Standing Rules committees.
e. Perform such other duties as may be required.
2. The Bulletin Editor shall preside over the Editorial Board and shall:
a. Compile and edit a Society Bulletin.
b. Report recommendations and actions of the Board of Directors to the membership.
c. Notify the membership of all Society meetings, functions, and official actions.
d. Perform such other duties as may be required.
Section C. Removal of Officers or Directors
The Board of Directors may remove any other Director or any Officer from their position with at least a 2/3 vote of all existing current Directors.
ARTICLE VIII. GENERAL COUNSEL
The Executive Board may select a general counsel who will serve at the pleasure of the President and who shall advise the organization on legal matters.
ARTICLE IX. MEETINGS
Section A. Annual Meetings. The President shall call a meeting of the full membership of the Society at least once a year. Notice of this meeting shall be sent to the membership at least thirty (30) days prior to the date of the meetings.
Section A. Board of Directors Meetings. The Board of Directors shall meet quarterly to conduct Society business. Board meetings shall be called by the President at the request of any other three (3) members of the Board of Directors. At least three (3) days’ notice shall be given to all Board members. The three (3) days’ notice requirement may be waived for any emergency meeting.
ARTICLE X. BOARD OF DIRECTORS
Section A. Composition. The two immediate past Presidents may serve as ex-officio members of the Board of Directors.
Section B. Quorum. A majority of the Board of Directors shall constitute a quorum. Proxy voting is not permitted.
Section C. Chair. By a majority vote, the Board of Directors may elect a chair from among its members; otherwise, the President shall act as the presiding officer.
Section D. Authority. The Board of Directors shall conduct the affairs of the Society, and shall be the chief policy making body. It shall insure that the business of the Society is conducted in accordance with the bylaws and standing rules of the Society.
ARTICLE XI. COMMITTEES
Section A. Budget and Finance Committee. A Budget and Finance Committee shall be composed of the Treasurer and up to four (4) other persons appointed by the President promptly after taking office. It shall be the duty of this committee to prepare a budget for the fiscal year following the election, and to submit it to the Board of Directors. The proposed budget shall include a statement of the Society’s current financial condition, a review of the Society’s recent financial experience, and anticipated revenues and expenditures by type and/or program. It shall require a two-thirds (2/3) vote of the Board of Directors to adopt or amend the budget.
Section B. Bylaws and Standing Rules Committee. The Bylaws and Standing Rules Committee shall study the current bylaws and standing rules of the Society and shall initiate changes as necessary, with the advice of the general counsel. The bylaws committee shall be appointed by the President. A bylaws committee shall be convened at least once every three years. A majority vote of the Board of Directors shall be binding interpretation of the bylaws.
Section C. Conference Coordinating Committee. A Conference Coordinating Committee, under the direction of the Conference Chair shall, with the approval of the President, arrange all the details of the annual conference.
Section D. Nominating Committee. Subject to approval by the Board of Directors, the President shall appoint a Nominating Committee (in early January of each year), consisting of not less than three (3) members, none of whom are candidates for, or voting member of the Board of Directors. The Nominating Committee shall select at least one nominee for each elected position of the Society; whenever possible, more than one candidate shall be nominated for each position. Consideration of experience and qualifications shall be used in making selections. Each candidate shall indicate to the Nominating Committee a willingness to serve, if elected. The Nominating Committee shall forward their nominations to the Elections Committee. Additional nominations may be made by membership petition to the Elections Committee (see rules under Elections Committee).
Section E. Elections Committee. The Elections Committee, consisting of three (3) members, none of whom shall be nominees or members of the Nominating Committee, officers or members of the Executive Board, shall conduct the election. The Elections Committee shall arrange for publication in the Society Bulletin of a notice that includes the nominations by the Nominating Committee and procedures for additional nominations by petition. Additional nominations may be made by membership petition of a least twenty (20) members or three percent (3%) of the members, whichever is less each valid signature on a petition must be a member in good standing on the date of the signature. Petitions must be received by the Elections Committee no later than twenty (20) calendar days after the Society Bulletin containing the above mentioned notice is mailed to the membership. The Elections Committee, in consultation with the Executive Secretary, shall determine that submitted petitions are valid. To be included on the ballot, each candidate nominated by petition shall indicate to the Elections Committee a willingness to serve, if elected. The Elections Committee shall request from each candidate statements on past Society participation and duties, qualifications for office, and goals if elected. The Elections Committee shall provide candidates with guidelines on content, length, and accuracy. The Elections Committee shall attempt to verify the accuracy of statements made by candidates, and shall delete any portions of statements that do not conform to guidelines. The Elections Committee shall prepare an information sheet containing, in the order listed on the official ballot, the name of each candidate, whether the nomination was made by the Nominating Committee or by petition, and candidate statements. The Elections Committee shall prepare and receive the official ballots. the ballot shall indicate procedures for casting the ballot and the final date for receipt of valid ballots by the Elections Committee. The order for nominations for each office shall be randomly selected, followed by space(s) for write-in choices. On the official ballot, the names of all candidates shall be shown without any indication of incumbency or method of nomination; these items will be shown on the information sheet. In conjunction with the Executive Secretary, the Elections Committee shall arrange for printing and mailing of ballots and information sheets to members in good standing. The Elections Committee shall certify ballots as valid, tabulate the ballots, summarize and certify results, submit the results to the Board of Directors no later than one (1) week following the deadline date for receipt of mail ballots, and promptly notify each candidate as to whether each was elected or not.
Section F. Other. Such other committees, standing or special, shall be appointed by the President as the Society or the executive Board may deem necessary to carry on the work of the Society. The President shall be ex-officio member of all committees except the Elections Committee.
Section G. Reports. Each standing and special committee shall maintain appropriate files and records which shall be forwarded to its successors as directed by the incoming president. Each committee shall prepare an annual report.
ARTICLE XII. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the Society in all cases to which they are applicable, and in which they are not consistent with these bylaws and standing rules, or with any special rules of order which the Society may adopt.
ARTICLE XIII. AMENDMENT OF BYLAWS
These bylaws may be amended by a two-thirds (2/3) vote of the Board of Directors.
STANDING RULES OF THE SOCIETY OF GOVERNMENT ECONOMISTS
1. Regular meetings of the Board of Directors shall be held at a time and place that is mutually convenient to the members. (see article IX, Section 2).
2. Society of Government Economists’ dues shall be affixed on an annual, from the month membership payment is received. The following represents the current dues structure:
|Individual Membership: One Year Regular||$25.00|
3. Dues shall be payable annually, and shall be considered delinquent 45 days after the expiration of the 12 month period for which they were last paid. A reminder shall be sent by the membership director one month prior to expiration and no more than two (2) reminder notices after expiration shall be sent to a delinquent member, after which the delinquent member shall be dropped from the active membership listing, but may be retained on the announcement list.